Sortlist is an online platform that connects Agencies with Project Owners through a selection process. Sortlist's services are to set up advanced marketing and commercial prospecting techniques to explore the market and identify Project Owners that are actively looking for Marketing Agencies. Sortlist then verifies the Projects, creates Anonymous Briefs, selects a limited number of Agencies and allows these Agencies to accept the opportunities that are relevant for them and collaborate with the Project Owners on Projects.
Sortlist is committed to respecting and protecting the privacy of personal data collected on our Site.
"Affiliates" means companies related by common ownership or control. They can be financial and non-financial companies.
"Aggregated Information" means information about all of our users or specific groups or categories of users that we combine together so that it no longer identifies or references an individual user.
"Data Controller" means Sortlist, the company responsible for the use and processing of Personal Information.
"Third Parties" means companies or persons not related by common ownership or control (i.e. non-affiliates) or other unrelated individuals. Third Parties can be financial and non-financial companies, or persons other than you and Sortlist.
"Personal Information" means information (which may include sensitive information) relating to a individual who is or can be identified either from that information or from that information in conjunction with other information that is in, or is likely to come into, the possession of the Data Controller.
We receive, store and process information, including Personal Information that you make available to us when accessing or using our Site and Services. Examples include when you:
We also receive, store and process information, possibly including Personal Information, when you access or use our Site and Services, including but not limited to:
You may use your contact information, such as your email address, phone number. If you provide us with your email address, phone number, you agree to receive emails to that email address, text messages to that phone number, as the case may be. We may use your contact information to send you information about our Site and Services, to market to you, and to help prevent spam, fraud, or abuse.
We may receive, store and process data related to your project which is information we need to draft an anonymous brief which is addressed to our Agencies members.
We may also receive, store and process Log Data, which is information that is automatically recorded by our servers whenever you access or use the Site, regardless of whether you are registered with Sortlist or logged in to your Sortlist Account, such as your IP Address, the date and time you access or use the Site, the hardware and software you are using, referring and exit pages and URLs, the number of clicks, device event information, pages viewed and the order of those pages, and the amount of time spent on particular pages.
While you may disable the usage of cookies through your browser settings, we do not change our practices in response to a "Do Not Track" signal in the HTTP header from your browser. We track your activities if you click on advertisements for Sortlist services on Third-Party platforms such as search engines and social networks, and may use analytics to track what you do in response to those advertisements.
Third Parties may not collect information about users' online activities on the Site except as described in this policy.
We also receive information from integrations with third parties when they are enabled by Agencies, this possibly including Personal Information, including but not limited to:
We may receive, store and process contact information, such as name, email addresses and phone numbers, that are stored in the integrated third party.
We may receive, store and process data related to clients that Agencies have added in the integrated third party.
We may receive, store and process data related to deals that Agencies have added in the integrated third party.
We may, either directly or through Third-Parties we engage to provide services to us, review, scan, or analyze your communications with other users exchanged via the Site for fraud prevention, risk assessment, regulatory compliance, investigation, product development, research and customer support purposes. For example, as part of our fraud prevention efforts, the Site may scan and analyze messages and attachments to mask contact information and references to other websites. We may also scan, review or analyze messages for research and product development purposes to help make search and user communications more efficient and effective, as well as to debug, improve and expand product offerings. We will also not sell these reviews or analyses of communications to Third Parties. We will also use automated methods to carry out these reviews or analyses where reasonably possible. However, from time to time we may have to manually review some communications. By using the Site and Services, you consent that Sortlist, in its sole discretion, may, either directly or through Third-Parties we engage to provide services to us, review, scan, analyze, and store your communications, whether done manually or through automated means.
Our policy for the protection of your personal data is strictly compliant with the laws applicable in Belgium and the European Union:
You may review, update, correct or delete the Personal Information in your Sortlist Account. If you would like to correct your information or cancel your Sortlist Account entirely, you can do so by logging in to your Sortlist Account. Please also note that any reviews, forum postings and similar materials posted by you may continue to be publicly available on the Site in association with your first name, even after your Sortlist Account is cancelled.
We are continuously implementing and updating administrative, technical, and physical security measures to help protect your Personal Information against unauthorized access, destruction or alteration. However, no method of transmission over the Internet, and no method of storing electronic information, can be 100% secure. So, we cannot guarantee the security of your transmissions to us and of your Personal Information that we store.
If you reside in the EU or Japan, you may request in writing copies of your Personal Information held by us. We will provide you with a copy of the Personal Information held by us as soon as practicable and in any event not more than 40 days after receiving a valid request in writing. We may also request proof of identification to verify your access request.
We endeavor to keep your information accurate, complete and up to date. If your Personal Information that we hold is inaccurate, please let us know and we will make the necessary amendments, erase or block the relevant information and notify you within 40 days of your valid request that the relevant action has been taken.
You may also request the erasure of your Personal Information if you believe we are otherwise in breach of relevant data protection legislation. All requests should be addressed to Sorlist. There is no charge for making such a request.